Effective Date: Tuesday, May 27 2025
Olympian Essence – https://www.olympianessence.com
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At Olympian Essence, your privacy is our priority. We are committed to protecting your personal and health-related information in compliance with the Health Insurance Portability and Accountability Act (HIPAA), General Data Protection Regulation (GDPR) (if you are in the EU/EEA), and other applicable privacy laws.
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1. Information We Collect
We collect and process the following types of data:
A. Personal Data
• Full name, email, phone number, address.
• Demographic information (age, gender, etc.).
B. Health Data (Protected Health Information - PHI)
• Symptoms, health history, treatment details.
• Any data submitted during consultations or contact forms.
C. Technical & Usage Data
• IP address, browser type, access times, referral URLs.
• Cookies and similar technologies to enhance functionality.
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2. Why We Collect Your Data
We use your information to:
• Provide health-related consultations and services.
• Communicate with you about appointments, programs, or newsletters.
• Improve the website, content, and user experience.
• Comply with legal and regulatory obligations.
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3. Legal Basis for Processing (GDPR Users)
For EU/EEA visitors, we process your data on the following legal grounds:
• Consent – when you opt in to communications or submit forms.
• Contract – to deliver services you’ve requested.
• Legal Obligation – when necessary to comply with healthcare regulations.
• Legitimate Interest – for analytics and basic improvements.
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4. HIPAA Compliance
If you are a U.S. resident and submit health information, we treat this as Protected Health Information (PHI) under HIPAA. We will:
• Never share your PHI without your explicit authorization unless required by law.
• Ensure all transmission of PHI is encrypted and secure.
• Limit access only to authorized personnel.
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5. Data Sharing and Disclosure
We may share your data only with:
• Licensed healthcare professionals for consultation purposes.
• Third-party service providers under confidentiality agreements.
• Government or regulatory bodies if legally required.
• No data is sold, rented, or traded for marketing purposes.
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6. Your Privacy Rights
You have the right to:
• Access your data or request a copy.
• Correct, update, or delete personal data.
• Withdraw consent at any time.
• Request restriction or portability of your data.
• File a complaint with your data protection authority or the U.S. Department of Health & Human Services (for HIPAA violations).
To exercise any of these rights, contact us at:
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7. Data Security
We follow industry-standard encryption, secure data storage, and access control practices. Despite these measures, no system is 100% secure, so we urge you to contact us if you suspect a data breach.
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8. Data Retention
We retain personal and health-related data only as long as necessary to:
• Provide services.
• Meet legal or regulatory obligations.
• Support legitimate business operations.
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9. International Data Transfers
Your information may be stored or processed outside your country, including in the United States. We ensure appropriate safeguards such as Data Processing Agreements and Standard Contractual Clauses (SCCs) where required.
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10. Children’s Privacy
Our services are not directed to individuals under the age of 16. If we become aware that we have collected data from a child, we will delete it promptly.
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11. Changes to This Privacy Policy
We may revise this Privacy Policy periodically. All changes will be posted on this page with the effective date updated. Your continued use of the site constitutes acceptance of the revised policy.
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12. Contact Us
If you have questions about this Privacy Policy, or would like to exercise your rights, reach us at:
Olympian Essence